About Your Personal Information

2. Matters concerning the joint use of personal information

In order to achieve the purposes of use set forth in 1.2 above, we will jointly use personal information as follows:

A. Shared use of personal information for employee search

1. Items of personal information to be jointly used
   Address, email address, telephone number, fax number, date of birth, place of employment, affiliation, job title, image, details of contracts with our company or information regarding contracted properties
2. Scope of joint users
   Consolidated subsidiaries and equity method affiliates listed in the company's most recent securities report
3. Purpose of use of joint users
   To search for the careers, abilities, qualifications, experience, achievements, etc. of employees within the Group
4. Person responsible for managing jointly used personal information
   6. (1) Same as the Personal Information Protection Manager
5. How to obtain
   Obtained directly from the person in writing

B. Regarding the shared use of personal information in the "Construction Site Series"

Below, we describe the scope of shared use, the purpose of shared use, and the items of personal information that will be shared for the "Construction Site Series."
"About the shared use of personal information in the Construction Site Series"PDF

C. Shared use of personal information in the maintenance system "FLS-NET"

We will share personal information with specific joint users in the maintenance system "FLS-NET". Details of the joint use are described below.
"About the shared use of personal information in the maintenance system "FLS-NET""PDF

3. Provision of personal information to third parties

We will properly manage the personal information we obtain from you and will not provide it to a third party without your prior consent.
However, the following cases stipulated by law are excluded:

• ① When required by law
• ②When it is necessary for the protection of a person's life, body, or property, and it is difficult to obtain the individual's consent.
• ③When it is particularly necessary for the improvement of public health or the promotion of healthy child development, and it is difficult to obtain the individual's consent.
• ④When it is necessary to cooperate with a national government agency, local government, or a person commissioned by them in carrying out duties prescribed by law, and obtaining the individual's consent may impede the performance of said duties.

4. Matters concerning procedures for responding to requests for disclosure of personal information

With regard to "retained personal data" among the personal information held by our company, we will respond to requests from the individual or their representative (a legal representative or a representative based on delegation) for disclosure, notification of the purpose of use, correction, addition, deletion, suspension of use, erasure, suspension of provision to a third party, and disclosure of records of provision to a third party (hereinafter referred to as "disclosure, etc.").

1. Contact for "Requests for Disclosure, etc."
   For requests for disclosure, etc., please send the designated application form and documents to verify your identity (or your representative) to the address below.
   Shinagawa Season Terrace 19F, 1-2-70 Konan MINATO CITY Tokyo 108-8220
   TANSEISHA Co., Ltd. Personal Information Protection Complaints and Inquiries Desk
2. Documents (formats) to be submitted when making a "request for disclosure, etc."
   When making a "request for disclosure, etc.", please download the following application form (A), fill in all the required information, and send it along with the document (B) to verify your identity (or your representative).
   • (A) Application form specified by our company
     Disclosure Application FormPDF
   • (B) Documents to verify the identity of the person (or his/her representative) One copy of an official document such as a driver's license or passport
     
   If an agent is carrying out the procedure, in addition to the documents listed above, please also send a document certifying the agent relationship with the person concerned (a power of attorney in the case of a voluntary agent, or a document certifying the authority of the agent, such as a copy of the family register or a resident's card showing the relationship in the case of a legal agent) and an identification document for the agent (a copy of an official document such as a driver's license or passport).
   In addition, if the registered domicile of the person and/or their representative is listed on official documents, please black out all information except for the prefecture.
3. Fees for "Requests for Disclosure, etc." and collection method
   For notification and disclosure of purpose of use only, a fee of 500 yen will be charged for each application. Please enclose 500 yen worth of postage stamps with your application documents.
   *If the fee is insufficient or not enclosed, we will contact you, but if payment is not made within the specified period, we will treat the request for disclosure, etc. as if it had not been made.
4. How to respond to requests for disclosure, etc.
   We will respond in the manner specified in the desired response method field of the disclosure application form.
5. Purpose of use of personal information acquired in relation to "Requests for Disclosure, etc."
   Personal information obtained in connection with a request for disclosure, etc. will be handled only to the extent necessary for the request for disclosure, etc.
   *Reasons for non-disclosure of held personal data
   We will not disclose your information in the following cases. If we decide not to disclose your information, we will notify you of this decision and the reasons.
   • ①If we are unable to verify your identity, such as if the address for identity verification stated on your application does not match the address registered with our company
   • ② When an application is made by a representative, but the authority of the representative cannot be confirmed
   • 3) If there are any deficiencies in the required application documents
   • ④If the subject of the request for disclosure does not correspond to the personal data held
   • ⑤When there is a risk of infringing on the life, body, property or other rights and interests of the individual or a third party.
   • ⑥When there is a risk of causing significant disruption to the proper performance of our business
   • ⑦When it would violate other laws and regulations.

5. Safety control measures

Our company will take necessary and appropriate measures to prevent leakage, loss, or damage and to manage personal information safely, in accordance with the personal information protection risk of the personal information we handle. Furthermore, the safety management measures will be necessary and appropriate measures (measures that take into consideration the application of the best economically feasible technology) in accordance with the risk arising from the nature of the business and the handling status of personal information, taking into consideration the severity of the infringement of the rights and interests of the individual in the event of leakage, etc. of personal information.
The main safety control measures are as follows:

1. Establishment of basic policy
   In order to manage personal information safely and appropriately, we have formulated the "Personal Information Protection Basic Document."
2. Organizational safety management measures
   We clearly define the responsibilities and authority of employees regarding safety management, establish and implement regulations and procedures for safety management, and check the implementation status of these.
3. Physical Security Measures
   We strictly manage entrance and exit to our facilities (rooms) and strive to prevent the theft of personal information.
4. Personnel safety measures
   We require our employees to sign non-disclosure agreements regarding personal information designated as confidential for business purposes and provide them with education and training.
5. Technical security measures
   We take technical safety control measures for personal information, such as access control to personal information and the information systems that handle it, measures against malicious software, and monitoring of information systems.

6. Matters concerning the person responsible for handling personal information and the contact point for complaints

1. Person responsible for handling personal information and contact details
   TANSEISHA Co., Ltd. Personal Information Protection Manager Director Tetsuo Tsukui
   Contact information Address: Shinagawa Season Terrace 19F, 1-2-70 Konan MINATO CITY Tokyo 108-8220
   Telephone number 03-6455-8103
2. Contact for complaints regarding the handling of personal information
   If you have any complaints regarding our handling of personal information, please contact us at the address below.

   TANSEISHA Co., Ltd. Personal Information Protection Inquiry Desk

   • 　電話番号　 03-6455-8103
   • Telephone reception hours: Monday to Friday 9:00am to 5:45pm
   • E-MAIL privacy@tanseisha.co.jpMAIL
   • *Please note that we cannot accept requests if you visit our office in person.
3. Name of the "certified personal information protection organization" to which our company belongs and contact point for complaints
   Currently, our company does not belong to any certified personal information protection organization.

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